Controlling who can create and manage apps

Built-in Admin Roles do not typically add users to their accounts. Instead, a user joins by accepting an invitation to an app in an account.

However, billing account admins control who can create applications within your account. From the Permissions page in the Admin Console, billing account admins can:

• Grant app creation permissions

• Grant app creation and Full Management permissions

• Allow all users in your company to create apps

• Remove app creation permissions

Grant app creation permissions

Each time an app manager invites a user to share an app, Quickbase adds that user to the Users page in the Admin Console.

To grant permission to create Quickbase apps from the Users page:

1. Navigate to the Admin Console.

2. Click the Userspage.

3. Select the user that you want to allow to create apps. A window will slide out with information about the user.

4. In the Settings tab of the slide out window, check the box Allowed to create apps.

   Quickbase grants Create permissions, adds these users to the Permissions page, and sends them an email telling them that they have been granted this permission.

If you received an alert because a user has requested permission to create Quickbase app, click the link in the alert instead of following the preceding steps.

On the Permissions page, you'll see that the users were given Create permissions only; they were not granted Full Management or Support permissions within the Billing Account. (Users with Full Management or Support permissions can grant other users Create permissions within the billing account.) You can grant Full Management or Support permissions on the Permissions page, if you wish.

Grant app creation and Full Management permissions

If you've granted a user Create permissions on the Users tab, Quickbase automatically adds them to the Permissions page. Here, you can decide whether you want to also grant specific users Full Management permissions on the billing account.

You can also add users or groups that already exist in the account directly to this tab. By adding users or groups and setting their permissions to Create, you are granting Quickbase users the right to create apps in your Billing Account, even if they've not been invited to any existing apps within the account.

To grant app create permissions to users or groups from the Permissions page:

1. Navigate to the Admin Console.

2. Click Permissions.

3. In the Apps section of the page, select the option Specific users can create apps.
   If the All users can create apps option is selected, any user added to the account will automatically be able to create apps after they are added to the account.
   When the Specific users can create apps option is selected, the Create apps column is added to the Permitted users and groups table at the end of the page.

4. In the Permitted users and groups table, find the user or group you would like to grant permissions.
   Note: If you don't see the person, click the Add user, group, or email domain group button.

5. (Optional) Within the Manage Account column for that user or group, click the dropdown and select Full Management or Support-level.
   Note: If a person should be able to create apps, but not have access to your billing account settings, make sure that the dropdown in the Manage Account column is set to No. That column lets you add or change billing account administrators.

If you have granted Create permissions to an individual user, Quickbase sends them an email telling them that they have been granted this permission.

Allow all users in your company to create app

If your company's email domain is registered with Quickbase, you can follow these steps to give Create permissions to all users in your company. (Learn how to register your company's email domain with Quickbase.)

To allow all users in your company to create applications:

1. Navigate to the Admin Console.

2. Click Permissions .

3. Click Add user, group, or email domain group.

   Start typing the name of the email domain group that is registered for your company. The group must be registered before it will appear in this list.
   

4. Click the group (for example, @mycompany.com) on the list.

5. Click Add selected.

Any user with the specified email domain will be able to create applications in your billing account.

Remove app creation permissions

To remove app creation permissions:

1. Navigate to the Admin Console.

2. Click Permissions.

3. Locate the user whose creative powers you'd like to restrict.

4. Click the drop-down in the Create apps column and select No.